# Liability waiver form template with a recorded signature Short answer: this is a complete QuizGen JSON definition — waiver text, participant details, an emergency contact, a medical-conditions question, and a required `consent` checkbox that records a timestamped agreement tied to the participant's email. It is a structural template, not legal advice, and the waiver text inside it is placeholder text you must replace before using it for anything real. **We are not a lawyer and this is not a law firm.** Whether an electronic waiver holds up depends on your jurisdiction, your activity, and how it's presented — and in most places, no waiver (electronic or paper) can sign away gross negligence or intentional harm. Take this structure to a lawyer who knows your state or country and your specific activity before you rely on it for anything involving physical risk. ## The template Every line inside the `statement` question below is generic placeholder text. Replace it entirely with wording your lawyer approves for your activity and jurisdiction before this goes live. ```json { "schema_version": 1, "kind": "form", "title": "Liability waiver — Riverbend Climbing Gym", "description": "Please read the waiver below and complete this form before your first visit.", "settings": { "collect_respondent": "email_required" }, "sections": [ { "key": "waiver", "title": "Waiver of liability", "questions": [ { "id": "waiver_text", "type": "statement", "title": "Assumption of risk and release", "body": [ "[PLACEHOLDER — replace with your lawyer's wording.] Participation in climbing activities carries inherent risks, including but not limited to falls, equipment failure, and physical injury.", "[PLACEHOLDER] By signing below, I acknowledge these risks and release Riverbend Climbing Gym, its owners, and staff from liability for injuries arising from ordinary negligence, to the extent permitted by law.", "[PLACEHOLDER] This waiver does not release the gym from liability for gross negligence or intentional misconduct." ] }, { "id": "participant_name", "type": "short_text", "prompt": "Participant full name", "required": true, "placeholder": "Jordan Smith" }, { "id": "participant_email", "type": "email", "prompt": "Email address", "required": true, "placeholder": "you@example.com" }, { "id": "participant_phone", "type": "phone", "prompt": "Phone number", "required": true }, { "id": "activity_date", "type": "date", "prompt": "Date of activity" }, { "id": "under_18", "type": "yes_no", "prompt": "Is the participant under 18?", "required": true }, { "id": "guardian_name", "type": "short_text", "prompt": "Parent or guardian full name", "required": true, "show_if": { "question": "under_18", "op": "eq", "value": "yes" } }, { "id": "guardian_consent", "type": "consent", "prompt": "I am the participant's parent or legal guardian and I consent to their participation and to this waiver on their behalf.", "required": true, "show_if": { "question": "under_18", "op": "eq", "value": "yes" } } ] }, { "key": "emergency", "title": "Emergency contact", "questions": [ { "id": "emergency_name", "type": "short_text", "prompt": "Emergency contact name", "required": true }, { "id": "emergency_phone", "type": "phone", "prompt": "Emergency contact phone", "required": true }, { "id": "has_medical_conditions", "type": "yes_no", "prompt": "Does the participant have any medical conditions or allergies we should know about?", "required": true }, { "id": "medical_details", "type": "long_text", "prompt": "Please describe, including any medications carried.", "rows": 4, "show_if": { "question": "has_medical_conditions", "op": "eq", "value": "yes" } } ] }, { "key": "agreement", "title": "Agreement", "questions": [ { "id": "agreement", "type": "consent", "prompt": "I have read and agree to the waiver of liability above.", "required": true } ] } ] } ``` ## What each piece is doing - `kind: "form"` — everything on one page with a progress bar, which fits a document someone reads once and completes in order, rather than a quiz stepped through one question per screen. - `waiver_text` — a `statement` question: `title` + `body` (an array of paragraphs), display-only, collects nothing. This is where your lawyer's actual waiver language goes, not the placeholder text shown above. - `participant_phone` and `activity_date` use the dedicated `phone` and `date` types rather than generic text fields, so QuizGen validates the format instead of accepting anything typed in. - `under_18` + `show_if` — a `yes` reveals `guardian_name` and a second `consent` question for the guardian, so a minor's registration requires a guardian's agreement rather than the minor's own. `show_if` supports exactly one condition referencing an earlier question; hidden questions are never required. - `has_medical_conditions` + `show_if` on `medical_details` — the detail box only appears when there's something to say, instead of showing an empty text field to everyone. - `agreement` — the required `consent` question that stands in for the signature. With `collect_respondent: "email_required"`, every response is tied to a real email address, so the stored record is a timestamped, attributable "yes I agree" — not an anonymous checkbox. ## What this actually records — and its limits Be clear-eyed about what you're getting versus a dedicated e-signature product: - QuizGen records a **checkbox agreement with a timestamp and an email address**. It does not produce a cryptographically signed PDF, an audit certificate, or a chain-of-custody record the way DocuSign or Dropbox Sign do. - You **can** attach a photo — a scanned ID, an insurance card, or a picture of a signed paper form — using a `file_upload` question on the Pro or Business plan. That strengthens the record, but it is still a photo stored next to a checkbox, not a signature a court-ready audit trail is built around. - If you need a legally robust, independently verifiable signed document — for higher-risk activities, insurance requirements, or anywhere your liability exposure is significant — use a real e-signature product built for that, and ask your lawyer whether it needs to be paired with an in-person or notarized process for your activity. QuizGen's honest use case here is a low-friction, good-faith record for lower-risk activities (gyms, rentals, day trips, kids' classes) where "we have their name, contact info, and a timestamped agreement" is what your lawyer says is sufficient — not a substitute for a signed legal instrument where more is required. ### Optional: collect a photo ID The template above works on every plan. If you're on Pro or Business and your process needs a photo — an ID, an insurance card, a guardian's signed paper consent — add this question to the `participant` section: ```json { "id": "photo_id", "type": "file_upload", "prompt": "Upload a photo of your ID", "help": "A clear photo or scan is fine.", "max_files": 1, "accept": ["image", "pdf"] } ``` Leave it out on the free plan — a definition containing `file_upload` returns 402 `plan_limit` there. And think before you ask: ID photos are sensitive personal data, so collect them only if you genuinely need them, and know how long you're keeping them. ## Customize it with an AI assistant Because it's plain JSON against a documented schema, an AI assistant connected to [QuizGen's MCP server](/mcp) can adapt the structure directly — though it should never write your waiver language for you. For example: > Read https://quizgen.dev/blog/liability-waiver-form-template.md and > rebuild the structure for a kayak rental business — keep the emergency > contact and minor/guardian sections, but leave the waiver_text body > exactly as three placeholder paragraphs I'll fill in with my lawyer's > wording. Give me the live link. ## FAQ **Is a checkbox "signature" enforceable?** It depends entirely on your jurisdiction and activity — ask a lawyer. Many places treat a clear, attributable electronic agreement as valid for lower-risk activities, but this varies enough that a blanket answer would be irresponsible to give. **Can I collect a real drawn signature?** Not in QuizGen — there's no signature-pad or file-upload question type. If a drawn signature is a hard requirement, use DocuSign or Dropbox Sign instead. **What about minors?** Use the `under_18` `yes_no` question with `show_if` to reveal guardian name and consent fields, as in the template above — the guardian's consent, not the minor's, is what should govern whether they can participate. **Can I require the waiver be re-signed each visit?** Yes — send the same link (or a fresh POST of the definition) each time and treat every completed response as a new signature; `GET /quizzes/:id/responses` shows you each one by `completed_at`. **Where do responses go?** Your dashboard at [quizgen.dev/dashboard](/dashboard), or export via `GET /quizzes/:id/responses` — add `?format=csv` for a spreadsheet you can hand to insurance or legal on request.